ࡱ> loka --bjbj[[ 7L9bE\9bE\X$B B 8LR4Qb^aaaaaaa$3dfLaa4 baa24RlWPMRT.a!b0QbT5g45g\WW5gpXL aaR<Qb5gB > : TOWN OF RUTLAND BOARD OF SELECTMEN MINUTES Thursday March 31, 2016 Rutland Public Library 6:00 P.M. 6:12 P.M. Ms. Bacon called the meeting to order. Filmed by cable, to later be televised on Channel 191. Present: Sheila Dibb, Stephanie Bacon, Michael Pantos Others: Margaret Nartowicz, Town Administrator and Abby Benoit, Administrative Secretary Absent: Wayne Walker, Leroy Clark Meeting Minutes: Ms. Dibb made motion to accept meeting minutes for March 14, 2016. Motion 2nd by Mr. Pantos. Vote unanimous. Ms. Dibb made motion to accept meeting minutes from March 23, 2016. Motion 2nd by Mr. Pantos. Vote unanimous. Public Comment: Stephen Sherman, Paddock Road, introduced himself to the Board. Mr. Sherman expressed concerns about his neighbors. He has recently learned that the home is owned by the Devereux School and residents live in the home. His understanding is that there are several homes in Rutland owned by Devereux, which is taking homes off the tax market. He also expressed concerns that residents of Devereux are attending Wachusett Schools. Mr. Sherman would like to suggest that Devereux keep their annual gift and use it to hire their own medical and security force. Ms. Nartowicz confirmed that the houses are exempt from real estate tax as they are a non-profit organization. Ms. Dibb also confirmed that Devereux acts as a foster family to students who do attend school in the Wachusett District. Funding for their attendance is paid for by their school district. The Board agreed to give feedback to the Devereux School and also encouraged Mr. Sherman to give feedback to the school directly. Department Updates: Gary Kellaher, DPW There are plans to move forward with the Rutland Heights Tree Hearing plan and approval. There may be a need to use Chapter 90 funds for roadside moving. A project number has been assigned for the TIP. The first twenty percent of the work will need to be done to get on the TIP list. The project will include street lights. Mr. Pantos recommended looking into solar street lights, which would take the lights completely off the grid. There are also wind lights available for consideration. The energy audits have begun, reports should be available this week. Once obtained, the reports will be provided to the Board. There is a $2,500.00 deductible for insurance claims. Mr. Kellaher asked if he can cancel the claims and have work completed independent from insurance. The Board agreed that the claims can be cancelled. New Business: Ms. Dibb read a Statement of Personnel Action: On Monday, March 28, 2016, the Board of Selectmen entered into Executive Session under Massachusetts General Laws c.30A, s.21(a), paragraph 1. During the Executive Session the Board took action on 2 motions. Under the first motion, the Board found by a roll-call vote of 5-0 that Officer Thomas Downey had violated the Police Department's Rules and Regulations. Having found this, the Board voted 4-1 by roll-call under the 2nd motion to terminate Mr. Downey forthwith from his position with the Town. Executive Session: Ms. Dibb made motion to move to Executive Session for Reason #2 to return to recess. Mr. Pantos 2nd motion. Roll call vote: Mr. Pantos aye, Ms. Bacon aye, Ms. Dibb aye. Executive Session for Reason #2: To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel. (Fire Department) The Board entered executive session at 6:33 P.M. The Board reconvened in open session at 7:08 p.m. after a brief recess. Present: Stephanie Bacon, Michael Pantos and Sheila Dibb. Wayne Walker arrived shortly after reconvening. Also Present: Margaret Nartowicz, Town Administrator and the Finance Committee was present for its posted meeting. Special Town Meeting Warrant Review: Article 1 (FY16 Police Wages) Ms. Nartowicz noted that the anticipated amount needed to fund FY16 contract wage adjustments is $25,333.36. Motion by Ms. Dibb to place Article 1 on the warrant. Mr. Pantos 2nd the motion. Vote 3-0. Article 2 (FY16 Dispatch Wage Shortfall) Regional Dispatch Director Nick DaDalt explained the shortfall. Extensive discussion ensued regarding the causes of the estimated $109,250 shortfall, expected notice to be given to the Board and Finance Committee with a shortfall of this magnitude, the need for and timing of proportionate assessments to participating communities for the shortfall, and sources of funding to cover the shortfall. After further discussion: Mr. Pantos moved to pursue short-term borrowing for the net wage deficit after applying any remaining FY16 operating budget balances to the shortfall. Ms. Bacon 2nd the motion. Vote 3-0. The article will be removed from the warrant. Board member Wayne Walker arrived. IT Director Adam Suzor introduced himself and discussed initiatives hes been working on since arriving at the beginning of February. Mr. Pantos requested that Mr. Suzor attend an upcoming Board meeting to discuss the initiatives and work accomplished to-date. Article 11 (Library Printer) Estimated cost: $800. Mr. Suzor presented his recommendation on the request. The initial request has been reduced by $400 based on his recommendation. Motion by Mr. Pantos to place the article on the warrant, 2nd by Ms. Bacon. Vote 4-0. Article 12 (Glenwood Additional Snow & Ice Guards) Estimated project cost: $17,480. Motion by Ms. Dibb to place the article on the warrant. Mr. Pantos 2nd the motion. Vote 4-0. Article 13 (DPW F-350 Pickup Truck) Estimated cost: $42,980. Mr. Kellaher explained that he was unaware that the request is not recommended by CIPC for this town meeting. Motion by Mr. Pantos to table discussion to the Boards next meeting. 2nd by Ms. Dibb. Vote 4-0. Article 19 (Network Server & Related Equipment) Estimated project cost: $25,156.11. Mr. Suzor explained that the Towns network is in critical condition. He has applied for grant funding for the majority of the cost to upgrade the system, with the Towns required contribution approximately $12,000. If grant funds are received, funds would revert to the approved funding source (Free Cash). Motion by Mr. Pantos to place the article on the warrant. Ms. Dibb 2nd the motion. Vote 4-0. Annual Town Meeting Warrant Review: Article 36 (WRSD Capital Technology Infrastructure) Estimated project cost: $172,180. Mr. Suzor explained that he understands the need for the upgrades and what the District is trying to accomplish, but he would like an opportunity to speak with school District officials to discuss options with regard to long-term cost efficiency and sustainability. Ms. Dibb noted her concerns related to each member towns obligation to individually fund the project, thus potentially resulting in a technology gap among towns, and students, within the region. Ms. Nartowicz explained that the request did not follow the Towns capital request timeline, that the Town hasnt received backup documentation from the District on the project scope and cost, and that there may be an opportunity for Bay Path Vocational School to assist with some of the installation work at Rutlands three schools to mitigate the cost. Mr. Walker added that the language in the proposed article requires the Town to fully fund the project and turn the funds over to the District to be expended under the direction of the Wachusett Regional School Committee. Motion by Mr. Pantos to remove the article from the warrant and defer consideration until Fall Special Town Meeting. Ms. Dibb 2nd the motion. Vote 4-0. Ballot Questions: Ms. Nartowicz explained that the total current FY17 budget gap is $1,253,339.78. $1,008,565.90 of that amount is required to fund the requested WRSD operations assessment, reflecting an estimated tax rate impact of $1.29. $244,773.88 is required to fund municipal departments requests, reflecting an estimated tax rate impact of $0.31/$1,000. Total tax rate impact with approval of both questions would be $1.60/$1,000. Ms. Nartowicz explained that municipal budget reductions of over $126,000 have already been made from FY17 requested to FY17 TA recommended. Discussion ensued regarding alternatively proposing a $342,000 debt exclusion for the Central Tree/Naquag debt to fund the required municipal departments amount. The tax rate impact would be approximately $.50. Mr. Pantos made a motion to place a $1,008,565.90 override question for the FY17 WRSD Operations Assessment on the Annual Town Election ballot. Ms. Bacon 2nd the motion. Vote 4-0. Mr. Pantos made a motion to place a $244,773.88 override question for FY17 municipal operations on the Annual Town Election ballot. Ms. Bacon 2nd the motion. Vote 3-1 (Dibb-nay). The Board discussed continuing its review and placement of warrant articles at its special meeting on Wednesday, April 6th, and setting motions for each article. Motion to adjourn by Mr. Pantos, 2nd by Mr. Walker. Vote 4-0. Meeting adjourned at 8:57 P.M. Respectfully Submitted, Abby Benoit Administrative Secretary Board of Selectmen Approved __________________ Prepared by Abby Benoit and Margaret Nartowicz      PAGE \* MERGEFORMAT 3 Page  PAGE 3 of  NUMPAGES 3 Board of Selectmen Minutes 3/31/2016 Meeting Page  PAGE 1 of  NUMPAGES 3 Board of Selectmen Minutes 3/31/2016 Meeting #*+=BCYZ^defgkpqs}˿wk_WLAhkhA CJaJhkh'CJaJhCJaJhkh'5CJaJhkhg5CJaJhkhz5CJaJh5CJaJh-9h5CJaJhs5CJaJhsh+5 hG5 h5hbh*CJaJhbhO5>*CJaJhb5CJaJ+CZefg d   x y ngdEygd%agdO n$a$gdF$a$gd>$a$gdzd$a$gdh   c d l U W y  ? f ɽ굪ꪢ{mme]eUeh&CJaJhM~CJaJh2CJaJhh>*CJH*aJhSB5CJaJhh>*CJaJh>*CJaJh5CJaJh%aCJaJhkh%aCJaJhCJaJhkhA 5CJaJhkh'CJaJhkh{CCJaJhkhUCJaJhkhA CJaJhkhzCJaJ!f   / 1 > E f g   0 P m v no13<=mnabAB&¸¸¸¸¸¸´¸h ;5OJQJ^Jh ;h ;OJQJ^Jh ;h ;OJQJ^Jh ;CJaJhM~5CJaJh&CJaJh2CJaJhM~CJaJhCJaJAno23 &<=gd!#gd ;gdEy&;<=DOW^jqx}BCDMvmvdVh!#h!#5>*CJaJhHX5CJaJh!#5CJaJh!#h!#5CJaJh!#h!#CJaJh!#CJaJh!#OJQJ^Jh ;OJQJ^Jh2h2OJQJ^Jh2OJQJ^Jh25OJQJ^Jh2h25OJQJ^Jh2>*OJQJ^Jh ;h ;>*H*OJQJ^Jh ;>*OJQJ^J!D12!"45 gd!#M012; !",345? ʎʎhYhY>*CJaJhYh!#>*CJH*aJhYh!#>*CJaJh!#CJaJh!#h!#5>*CJaJh!#>*CJaJh!#h!#>*CJH*aJh!#h!#>*CJaJh2CJaJh!#h!#CJaJ4 !!!$!%%& &!&"&#&3&4&5&A)C)))))*****(+*+Q+R+Ǽ|tk_Wh!#CJaJh!#h!#CJH*aJhY>*CJaJhYCJaJh!#5CJaJhYhY>*CJaJh!#>*CJaJhYh!#>*CJH*aJhYh!#>*CJaJh2CJaJh!#h!#CJaJh!#h!#5>*CJaJh2h!#5CJaJhHX5CJaJh!#h!#5CJaJh25CJaJ !%%"&#&5&B)C)))**R+S+++++++++++(,gdHXgdagdEygd ;gd!#R+S+u+w+++++++++++++,, ,',(,V,W,X,Y,[,\,^,_,a,ȻxocXPLPLPLh%%jh%%Uhs%hlCJaJhlhl6CJaJhl6CJaJhHXhs%CJaJhk"CJaJhkCJaJhkhOiCJaJhkh+CJaJhHXCJaJh!#OJQJ^Jh!#h!#OJQJ^Jh!#h!#CJaJh2CJaJh2h!#>*CJH*aJh2h!#>*CJaJh!#hYCJaJ(,W,X,Z,[,],^,`,a,c,d,e,f,,,,,,,,,,,,,,gd1BgdAWx$a$gdT'$a$gds%a,b,d,e,f,g,~,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,󶤖~v~k󶤖h1Bh1BCJaJhS!QCJaJh1BCJaJhS!Q5CJ\aJmHnHuhzh5CJ\aJ#jhzh5CJU\aJhzhCJaJh hAWxhjh1BUmHnHuhS!QmHnHuh1Bjh1BUhS!Qh%%jh%%U*,,,,,,---)-*-+-,---Žhs%hlCJaJh%%hh1Bh1BCJaJhS!QCJaJhCJaJh1BCJaJhzhCJaJhS!Q5CJ\aJmHnHu#jhzh5CJU\aJhzh5CJ\aJ ,-*-+-,---$a$gds%5 01h:p=/ =!"#8$8% s666666666vvvvvvvvv666666>6666666666666666666666666666666666666666666666666hH66666666666666666666666666666666666666666666666666666666666666666p62&6FVfv2(&6FVfv&6FVfv&6FVfv&6FVfv&6FVfv&6FVfv8XV~ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@_HmH nH sH tH @`@ ONormalCJ_HaJmH sH tH DA D Default Paragraph FontRiR  Table Normal4 l4a (k (No List N%N OEnvelope ReturnCJOJQJ^JaJHH {R Balloon TextCJOJQJ^JaJ@@ gb List Paragraph ^H "H 7v1 No SpacingCJ_HaJmH sH tH 4@24 T'0Header  H$6/A6 T'0 Header CharCJaJ4 @R4 T'0Footer  H$6/a6 T'0 Footer CharCJaJB' qB k`0Comment ReferenceCJaJ<< k`0 Comment TextCJaJ:: k`0Comment Text Char@j@ k`0Comment Subject5\F/F k`0Comment Subject Char5\e@  ;0HTML Preformatted7 2( Px 4 #\'*.25@9CJOJQJ^JaJP/P  ;0HTML Preformatted Char OJQJ^JPK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭VvnB`2ǃ,!"E3p#9GQd; H xuv 0F[,F᚜K sO'3w #vfSVbsؠyX p5veuw 1z@ l,i!b I jZ2|9L$Z15xl.(zm${d:\@'23œln$^-@^i?D&|#td!6lġB"&63yy@t!HjpU*yeXry3~{s:FXI O5Y[Y!}S˪.7bd|n]671. tn/w/+[t6}PsںsL. 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